Functioning of the JU

Manuals and procedures

• S2R JU Governance and Process Handbook
• Manual of Financial Procedures
• Document Management Policy, Annex 1,  Annex 2, Annex 3
• Shift2Rail Anti-Fraud Action Plan – Second Bi-annual Review 2021 (B2)
• Shift2Rail Anti Fraud Strategy Bi-annual Review 2021 (B1)
• Shift2Rail Anti Fraud Strategy 2017-2020 (extended until 31/12/2021)
• Shift2Rail Anti-fraud Action Plan – Second Bi-annual Review 2020 (B2)
• Shift2Rail Anti Fraud Strategy Bi-annual Review 2020 (B1)
• Shift2Rail Anti Fraud Strategy Action Plan – Quarterly Review 2018 (Q1)
• Shift2Rail Anti Fraud Strategy Bi-annual Review 2018 
• Shift2Rail Anti Fraud Strategy Bi-annual Review 2019 (B1)
• Shift2Rail Anti Fraud Strategy Bi-annual Review 2019 (B2)
• European Anti-fraud Policy
• Commission Anti-Fraud Strategy: enhanced action to protect the EU budget
• Shift2Rail Video Surveillance Policy

Relevant H2020 documentations

• GAP – Grant Agreement Preparation
• H2020 Online Manual
• H2020 Guide on beneficiary registration, validation and financial viability check

Human Resources

• Code of good administrative behaviour
• Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union

Data Protection Register and Privacy Notices

• The S2R JU, as a controller, shall maintain a record of processing activities under its responsibility in a central register. In addition, for reasons of transparency, S2R JU shall make the register publicly accessible (article 31(5) of Regulation (EU) 2018/1725). The S2R JU central register has been considered by the European Data Protection Supervisor (EDPS) “fully compliant”  in terms of availability, coverage and format. More information is available on the EDPS report on remote inspection of publicly accessible registers under Article 31(5) of the Regulation.  The central register have also passed the ENISA “risk assessment and security” compliance test under the on-line tool for the security of personal data processing (https://www.enisa.europa.eu/risk-level-tool/). After the evaluation the level of risk is considered “Low”.
• The S2R JU shall take appropriate measures to provide transparent information, communication and modalities for the exercise of the rights of the data subject (articles 14 to 16 of Regulation (EU) 2018/1725) 

You can find a collection of privacy notices for each specific processing operation listed below:

• Selection and recruitment of temporary agents (TA), contract agents (CA), seconded national experts (SNE) (recruited candidates)
• Selection and recruitment of temporary agents (TA), contract agents (CA), seconded national experts (SNE) (non-recruited candidates)
• Selection and recruitment of temporary agents (TA), contract agents (CA), seconded national experts (SNE) (spontaneous applications)
• Selection and recruitment of interims
• Management of procurement procedures and grant applications (successful)
• Management of procurement procedures and grant applications (unsuccessful)
• Selection and management of external experts (selected experts)
• Selection and management of external experts (Non-selected experts)
• Event registration and organisation
• E-newsletter subscription and related information
• EU Survey Tool for event registration
• Video Surveillance system
• Experts involved in Shift2Rail’s European DAC Delivery Programme
• Microsoft 365 – Guest Users
• Access to documents
• Management of SR2 JU Governance’s bodies and meetings
• Prevention and management of conflicts of interests applicable to the bodies of S2R JU
• EU-Rail Tooling Platform

S2R JU internal rules concerning restrictions of certain rights of data subjects

In accordance with Article 25(1) of Regulation (EU) 2018/1725 in matters relating to the operations of S2R JU, restrictions of data subject rights may be provided for by internal rules adopted at the highest level of management of the S2R JU, i.e. the  Governing Board. Once adopted they have to be published in the Official Journal of the European Union as well as in the internet website of the institution. The S2R JU Governing Board adopted on 26 March 2020 the Decision n° 01/2020  laying down internal rules concerning restrictions of certain rights of data subjects in relation to processing of personal data in the framework of the functioning of the S2R JU, which has been published in the EU Official Journal on 22 July 2020. The  internal rules will enter into force on the twentieth day following its publication.